Professional banquet event orders, in minutes.
BEO HQ turns your event details into a clean, branded BEO, plus the proposal, contract, invoice, and quote that go with it. It's built for caterers and planners who've outgrown the Word template but don't need a $300-a-month platform.
- No credit card to start
- Undercuts $83–300/mo platforms
- Your data, exportable anytime
Evergreen Catering
events@evergreen.co
BEO
#BEO-0042
Harper & Ellis Wedding
Date
Sat, Aug 15
Guests
120
Venue
Rosewood Barn
✓ Generated in 4 min
Build a real BEO right now
Fill in the details and generate a clean, print-ready PDF. No signup. A free account removes the watermark and saves everything for next time.
Menu & line items
- Guests
- 120
- Subtotal
- $12,970.00
- Service (20%)
- $2,594.00
- Tax (8.25%)
- $1,284.03
- Total
- $16,848.03
- Per guest
- $140.40
- Balance due
- $14,848.03
Free PDF · no signup · watermarked footer
Want it watermark-free with saved clients & menus?
Start free accountBetter than the Word template. Cheaper than the platform.
Word, Excel & Canva
Free, but painful
- Reformat every single event
- No saved clients, menus or venues
- Manual math, so mistakes cost money
- No e-signature or share links
BEO HQ
$0 free · $19–39/mo
- Branded BEO in minutes, duplicate-last-event
- Reusable clients, venues & menu library
- Automatic totals, tax & deposits
- E-signature, share links, QuickBooks export
Full venue platforms
$83–300/mo · ~$3k/yr
- Priced for venues, not small caterers
- Buy a whole CRM to make a document
- Setup fees and add-on nickel-and-diming
- Steep learning curve
One event in. Every document out.
Enter the details once and generate any document, consistently branded, with the math always done right.
Branded BEO PDFs
Clean, print-ready banquet event orders your kitchen and client can both read. Three layouts, your logo, your colors.
Proposals that win
Turn an inquiry into a polished, menu-and-pricing proposal in a click. No more reformatting a Word file.
Contracts + e-signature
Send a catering contract with clear terms and capture a typed or drawn signature with a full audit trail.
Invoices & quotes
Deposits, balances, service charge and tax handled automatically. Export to QuickBooks or CSV.
Reusable menu library
Build your menu once, with courses, per-person or per-item pricing, and dietary and allergen flags, then reuse it forever.
Saved clients & venues
Every client, venue, and room setup is one click away on the next event. No retyping addresses.
Duplicate last event
Repeat formats are the norm in catering. Clone a past event and tweak it. It's the time-saver you'll reach for every week.
Shareable approval links
Send a link the client can view, approve, and sign. No printing, scanning, or email attachments.
Calendar & statuses
See every event by date and stage, from inquiry to proposal to booked to completed, with running totals.
From inquiry to signed in three steps
Set up once
Add your business, then your clients, venues, and menu library. It takes a few minutes and you never do it again.
Build the event
Fill in the details, or duplicate a past event, and BEO HQ calculates service charge, tax, deposits, and balance for you.
Generate & send
Export a branded BEO, proposal, contract, invoice, or quote as a PDF, or share a link the client can sign.
Every catering document you send
Banquet Event Order
The operational sheet the whole team runs on.
Catering Proposal
Client-facing menu and pricing that closes.
Contract
Terms, deposit, and cancellation, with e-signature.
Invoice
Deposits, balances, payment terms, tax.
Quote
A fast estimate you can hold and convert.
Start free. Go unlimited for $19.
Every plan undercuts the platforms. Free gets you a real BEO today. Starter unlocks unlimited watermark-free documents and your reusable library. Pro adds e-signature, share links, and custom branding.
Free
$0
1 BEO
Starter
$19
Unlimited
Pro
$39
+ e-sign
Frequently asked
Make your first BEO in the next five minutes
Free to start. No credit card. Keep every client, venue, and menu for next time.